Office Manager - $50K yearly Accounting exp. required - Athens, AL
Job Description: Office Manager / Accountant / Assistant Property Manager
Position Type: Full-TimeReports To: Chief Executive Officer
Position Summary
We are seeking a dependable, organized, and detail-oriented Office Manager / Accountant / Assistant Property Manager to oversee daily office operations, maintain accurate financial records, and assist with the management of rental properties. This position requires strong organizational, communication, bookkeeping, payroll processing, and problem-solving skills, along with the ability to manage multiple responsibilities in a fast-paced environment.
The ideal candidate will be professional, trustworthy, proactive, and capable of working independently while providing administrative and operational support to the property manager.
Key Responsibilities1. Office Management & AdministrationOversee daily office operations and maintain an organized, professional work environment.Answer phones, respond to emails, greet visitors, and direct inquiries appropriately.Maintain electronic and paper files, contracts, records, and confidential documents.Prepare correspondence, reports, spreadsheets, and other business documents.Manage office supplies, vendor communications, scheduling, and general administrative needs.Coordinate meetings, appointments, and follow-up tasks.Maintain confidentiality and handle sensitive business and financial information appropriately.2. Accounting & BookkeepingMaintain accurate financial records and perform day-to-day bookkeeping.Process accounts payable and accounts receivable.Enter invoices, code expenses, track payments, and reconcile vendor statements.Prepare and process deposits, payments, and other financial transactions.Reconcile bank accounts, credit card accounts, and property-related accounts.Track rental income, operating expenses, security deposits, and other property-related transactions.Process bi-weekly payroll.Assist with monthly financial reports, budgets, and expense tracking.Maintain organized records for tax preparation, audits, and financial reviews.Monitor outstanding balances and follow up on overdue payments.Coordinate with the external accountant, CPA, or bookkeeper as needed.3. Assistant Property ManagementAssist with the day-to-day management of residential properties.Communicate professionally with tenants, prospective tenants, owners, vendors, and contractors.Assist with leasing activities, including advertising vacancies, scheduling showings, processing applications, and preparing lease documents.Track lease expirations, renewals, rent increases, and other important dates.Monitor rent payments and assist with delinquency follow-up in accordance with Housing Authority policies and applicable law HUD regulations.Receive and document maintenance requests and coordinate repairs with maintenance staff, vendors and contractors.Follow up on work orders to ensure timely completion and tenant satisfaction.Assist with property inspections, move-in and move-out procedures, and documentation of property conditions.Assist with maintaining accurate tenant files, lease records, insurance documents, and vendor information.Help monitor property expenses, service contracts, utilities, and maintenance budgets.Assist with notices, compliance documentation, and other property management paperwork under the direction of the Property Manager.Escalate tenant concerns, maintenance emergencies, lease issues, and other matters requiring management approval.4. General Business SupportAssist property manager and management with special projects and daily operational needs.Prepare reports and maintain tracking spreadsheets for business and property activities.Identify opportunities to improve office procedures, recordkeeping, and workflow.Monitor deadlines and ensure assigned tasks are completed accurately and on time.Perform other related duties as needed.
QualificationsPrevious experience in office management, bookkeeping, accounting, property management, or a related field.Strong organizational skills and attention to detail.Proficiency in Microsoft Office, particularly Excel, Word, and Outlook.Experience with accounting software and property management software preferred.Knowledge of accounts payable, accounts receivable, bank reconciliations, and basic financial reporting.Excellent written and verbal communication skills.Ability to prioritize tasks, meet deadlines, and manage competing responsibilities.Strong customer service and problem-solving abilities.Ability to handle confidential information with discretion.Valid driver's license is required.
Preferred ExperienceExperience managing rental properties, tenant accounts, and lease documentation.Familiarity with rent collection, maintenance coordination, vendor management, and lease administration.Experience preparing financial reports and maintaining property-level financial records.Basic understanding of landlord-tenant laws and fair housing requirements.Associate degree, accounting coursework, or relevant professional experience preferred.Key AttributesDependable and trustworthyHighly organized and self-motivatedProfessional and courteousAccurate and detail-orientedStrong multitasking and time-management skillsComfortable working independently and as part of a teamProactive in identifying and resolving problemsPerformance Expectations
Success in this position will be measured by:
Accurate and timely financial records and reconciliations.Efficient office operations and organized documentation.Timely processing of invoices, payments, and tenant transactions.Effective communication with tenants, vendors, and management.Prompt coordination and follow-up of maintenance requests.Accurate tracking of leases, renewals, and important deadlines.Reliable completion of assigned responsibilities and reports.Compensation & Benefits
Compensation will be based on experience and qualifications. Benefits, paid time off, work schedule, and other employment terms will be discussed during the hiring process.
*How to Apply*
- Apply in person Monday through Friday from 8:00 AM – 4:00 PM at 1402 6th Ave. SE, Decatur, AL 35601.
- Call or text anytime at 256-445-5970
- Apply online at www.psi.jobs by selecting “Register With Us.”
PSI is an Equal Opportunity Employer
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PERSONNEL STAFFING, INC.
NOTICE OF NON-DISCRIMINATION
TO ALL EMPLOYEES AND APPLICANTS FOR EMPLOYMENT
This Notice is being posted as part of the remedy agreed to pursuant to the settlement of a claim between the U.S. Equal Employment Opportunity Commission and Personnel Staffing, Inc.
The United States Equal Employment Opportunity Commission (the "Commission" or "EEOC") is responsible for enforcing several federal employment discrimination laws: Title VII of the Civil Rights Act of 1964, as amended, which prohibits employment discrimination based on sex, race, color, religion, or national origin; the Age Discrimination in Employment Act, as amended, which prohibits employment discrimination against persons 40 years old or older; the Equal Pay Act, as amended, which prohibits gender-based payment of wages; the Genetic Information Non-Discrimination Act which prohibits discrimination based on genetic information; and the Americans with Disabilities Act, as amended, which prohibits discrimination against qualified individuals with a disability; and the Pregnant Workers Fairness Act, which prohibits discrimination against individuals based on pregnancy and pregnancy-related conditions. Federal law also prohibits retaliation against any employee or applicant who files a charge of discrimination, who cooperates with an investigation of a charge, or who benefits from a charge settlement.
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U.S. EQUAL EMPLOYMENT OPPORTUNITY COMMISSION
Ridge Park Place
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(205) 651-7020
Personnel Staffing, Inc., will comply with federal laws in all respects and will not take any action against employees or applicants because they have exercised their rights under the law.