Job Posting: Payroll & HRIS Administrator

Decatur, Alabama | Full-Time | Human Resources / Payroll

Salary Range: $65,000–$70,000 annually

Position Summary

The Payroll & HRIS Administrator is responsible for the accurate and timely administration of payroll operations and serves as the primary day-to-day owner of payroll processes for U.S. employees. This role manages payroll activities for salaried exempt and non-exempt employees, including executive-level employees, while ensuring accuracy, confidentiality, compliance, and strong partnership with Human Resources and Finance.

In addition to payroll responsibilities, this position provides HR operations and HRIS support, including maintaining employee data, supporting UKG and Paychex administration, generating reports, and assisting with HR processes and projects. The ideal candidate is a detail-oriented and organized professional who can independently and confidentially manage payroll responsibilities while serving as a trusted partner to the HR team.

Key Responsibilities

• Own and manage the end-to-end U.S. payroll process, ensuring accurate and timely payroll processing.
• Process payroll changes, including salary updates, bonuses, deductions, benefit changes, and other compensation-related transactions.
• Maintain payroll records and documentation with a high level of confidentiality.
• Research and resolve payroll discrepancies and employee questions in a timely manner.
• Partner with Finance and Human Resources to support payroll reporting, reconciliations, and audits.
• Ensure payroll taxes are computed accurately and in accordance with applicable state requirements.

UKG / HRIS Administration

• Serve as the primary day-to-day administrator for UKG payroll, the transition from Paychex, and other HRIS activities.
• Maintain accurate employee records and ensure data integrity within the HRIS system.
• Support UKG configuration updates, system improvements, reporting, and troubleshooting.
• Create and maintain payroll and HR reports to support business needs.
• Assist with optimization of payroll and HR processes as the organization continues to leverage UKG.
• Create and maintain detailed employee profiles within the system.

HR Operations Support

• Support employee lifecycle activities, including onboarding, employee changes, and offboarding.
• Maintain confidential employee files and HR documentation.
• Assist with HR reporting, audits, and compliance activities.
• Provide administrative support to HR leadership, including coordination of HR projects and initiatives.
• Support continuous improvement efforts to streamline HR operations and employee processes.
• Perform other duties as assigned.

Qualifications

• 3+ years of payroll administration experience.
• Experience processing U.S. payroll.
• Experience managing payroll transactions for salaried exempt employees.
• Experience managing payroll transactions for salaried non-exempt employees.
• Experience working with HRIS or payroll systems.
• Strong attention to detail and commitment to payroll accuracy.
• Ability to manage confidential employee and compensation information.
• Strong organizational, analytical, and problem-solving skills.
• Proficiency with Microsoft Excel and payroll reporting.
• Knowledge of employment taxation requirements imposed by various states.

Preferred Qualifications

• Experience with UKG Pro, UKG Ready, or similar HRIS/payroll platforms.
• Experience supporting HR operations in addition to payroll.
• Payroll certification preferred.
• Experience supporting executive payroll processes.

Core Competencies

• Payroll expertise and accuracy.
• HRIS systems capability.
• Confidentiality and discretion.
• Organization and follow-through.
• Problem-solving and critical thinking.
• Customer service mindset.
• Ability to work independently and manage deadlines.

Essential Functions

• Execute and manage end-to-end U.S. payroll processing with a high degree of accuracy and timeliness.
• Maintain and audit payroll data, ensuring compliance with internal controls and applicable regulations.
• Assist with and back up hourly payroll processing; perform periodic audits as requested by the Director of Human Resources to support compliance and internal controls.
• Serve as the primary administrator for UKG, including employee data maintenance, system updates, reporting, and troubleshooting.
• Process employee transactions, including hires, terminations, compensation changes, and benefit updates.
• Generate and analyze payroll and HR reports to support Human Resources and Finance decision-making.
• Respond to employee payroll inquiries and resolve discrepancies in a professional and timely manner.
• Maintain strict confidentiality of employee and compensation data.
• Support HR operations, including onboarding, offboarding, recordkeeping, and compliance activities.
• Partner cross-functionally with Human Resources, Finance, and leadership to ensure alignment and accuracy of payroll and HR data.
• Support audits, system implementations including the UKG transition, and process improvement initiatives.
• Perform other duties as assigned to support HR and payroll operations.

Success in This Role Looks Like

• Payroll is processed accurately and on time, with strong controls.
• UKG data remains accurate and reliable.
• Human Resources and Finance teams have confidence in payroll reporting and information.
• Employees receive responsive and professional payroll support.
• HR processes are improved through strong administration and attention to detail.

Equal Opportunity Statement

How to Apply

Apply Monday–Friday from 8:00 a.m. to 4:00 p.m. at 1402 6th Ave. SE, Decatur, AL 35601. Call or text anytime at 256-445-5970. Applicants may also apply online at www.psi.jobs by selecting “Register With Us.”

PSI is an Equal Opportunity Employer and considers applicants for all positions without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other legally protected status.

PERSONNEL STAFFING, INC.

NOTICE OF NON-DISCRIMINATION

TO ALL EMPLOYEES AND APPLICANTS FOR EMPLOYMENT

This Notice is being posted as part of the remedy agreed to pursuant to the settlement of a claim between the U.S. Equal Employment Opportunity Commission and Personnel Staffing, Inc.

The United States Equal Employment Opportunity Commission (the "Commission" or "EEOC") is responsible for enforcing several federal employment discrimination laws: Title VII of the Civil Rights Act of 1964, as amended, which prohibits employment discrimination based on sex, race, color, religion, or national origin; the Age Discrimination in Employment Act, as amended, which prohibits employment discrimination against persons 40 years old or older; the Equal Pay Act, as amended, which prohibits gender-based payment of wages; the Genetic Information Non-Discrimination Act which prohibits discrimination based on genetic information; and the Americans with Disabilities Act, as amended, which prohibits discrimination against qualified individuals with a disability; and the Pregnant Workers Fairness Act, which prohibits discrimination against individuals based on pregnancy and pregnancy-related conditions. Federal law also prohibits retaliation against any employee or applicant who files a charge of discrimination, who cooperates with an investigation of a charge, or who benefits from a charge settlement.

Personnel Staffing, Inc., will comply with federal laws in all respects and will not take any action against employees or applicants because they have exercised their rights under the law.

An employee or applicant has the right, and is encouraged to exercise that right, to report allegations of employment discrimination and retaliation in the workplace and throughout the application process. Any report of such an allegation will be thoroughly investigated, with appropriate sanctions taken against any person(s) found to have engaged in inappropriate conduct.

An employee who believes his or her rights have been violated may also contact the U. S. Equal Employment Opportunity Commission for the purposes of filing a charge of employment discrimination. Please be aware that there are strict time periods for filing such charges. Pursuing internal remedies provided by Personnel Staffing, Inc. does not extend the time which you may have to file charges with the EEOC.

The address and telephone number of the nearest office of the Equal Employment Opportunity

Commission is:

U.S. EQUAL EMPLOYMENT OPPORTUNITY COMMISSION

Ridge Park Place

1130 22^nd Street, South, Suite 2000

BIRMINGHAM ALABAMA 35205

(205) 651-7020